Alternate System

Alternate EVV System for Agency Providers

Only agency providers are eligible to use an alternate EVV system. To be an approved alternate EVV system, a vendor must successfully complete the Alt EVV Certification process and meet all of ODM’s business requirements and technical specifications for an alternate EVV system.

When selecting a vendor for an alternate data collection module, providers should explore the system functionality thoroughly to ensure that it meets the agency’s business needs. In addition, it is important to plan for sufficient time to complete the certification process.

Each Medicaid Provider ID using an alternate EVV system must complete the certification process. Alternative EVV vendors are required to demonstrate their System meets all of the ODM requirements. The Alternative EVV System Checklist details the information an Alternative EVV System is required to provide. To schedule an Alternative EVV System demonstration, please email ODMEVV@sandata.com. 

• Providers MUST comply with the following documents:
  • Technical Specifications 
    
    Please Note: Appendix G – Covered Programs and Services in the Technical Specifications reference 3 New Managed Care Organizations (MCO) that are not yet effective. The effective date of the new MCOs is 02/01/2023 - details are provided now to allow Alt Vendors to prepare for this future change. For additional information, please see the April 2022 Alternate EVV Update and Future Changes webinar.

The following documents are referenced in the Technical Specifications and are part of the system requirements:

• Exception Code Listing
• Reason Code Listing
• Required Data Elements
• Business Requirements
   

Alt EVV System Certification Process

Providers using an Alt EVV vendor who have completed the Sandata testing and their demonstration must follow the steps below.

Providers using an Alt EVV vendor who have not completed Sandata testing, or their ODM demonstration requirement, must  follow the steps below:

Technical Documents

• Required Payer Information
• Required Data Elements

Zendesk Ticket Portal

• How To Log On To The Sandata Ticket Portal
• How To Use The Sandata Ticket Portal

Alt EVV Education

• Sandata Aggregator Training
• How to Update Users in the Ohio Aggregator
• Alternate EVV Certification Process Change Webinar (September 2021)
• Alternate EVV Certification Process Change Webinar Slide Presentation
• Alternate EVV Update and Future Changes (April 2022)
• Alternate EVV Update and Future Changes Slides (April 2022)